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Bookkeeping

The Bookkeeping page is the supplier's ledger of income, expenses and transfers between accounts. Payments received, refunds and processing fees post to it automatically (see Bookkeeping effects), and staff can add their own transactions, organise them in categories and accounts, and export them.

Who uses it​

  • Supplier staff with Accounting access open the Bookkeeping page, add and edit transactions, and manage categories and accounts.
  • Accountants export the transactions as a CSV or download the bookkeeping report as a PDF (verify the exact button labels).

How it works​

  • Transactions are Income, Expense, Transfer In or Transfer Out.
  • Categories are Income or Expense categories, each with an optional account number. A supplier can manage its own.
  • Accounts are the places money sits; a transfer moves money from one account to another.
  • Export returns up to 10,000 transactions matching the current filter, with category and account names and a summary of income, expense, transfers and net activity. A filter that matches more than 10,000 asks you to narrow it. Deleted transactions are left out.

Permissions​

The page needs access to the Accounting resource (verify which access level each action needs).

Known limitations​

  • This page is a short overview. The pages for accounts, categories and the report are still to be written (verify).