PO invoices
A PO invoice is the bill a vendor sends you for a purchase order. Once a purchase order is marked Delivered, it appears under PO Invoices, where the supplier tracks what is owed to each vendor, records payments and prints the invoice. There is no separate invoice record: the invoice is the delivered purchase order.
Who uses it
- Supplier staff (the buyer) review what they owe each vendor, record payments they made, print the invoice, and handle returns and discounts from the invoice page.
- Vendors do not log in to Clipp. They are the business named at the top of the invoice.
An invoice's life at a glance
| Step | What happens | Payment status |
|---|---|---|
| PO placed (Pending) | Not on the PO Invoices list yet | Unpaid |
| PO Delivered | The invoice appears on PO Invoices | Unpaid |
| A payment is recorded | The balance drops | Partially Paid, then Paid |
| Everything is returned | A fully returned, never-paid invoice is voided | Void |
| PO Canceled | Reads Canceled everywhere, whatever it was before | Canceled |
In this section
| Page | What it covers |
|---|---|
| PO invoice list | Summary cards, filters, columns and row actions |
| PO invoice page | One invoice on screen: header, actions, returns and discount |
| Payment status & payments | How Unpaid, Partially Paid, Paid and Void are decided, and Add Payment |
| PO invoice PDF | What the printed invoice shows and how its numbers are rounded |
Where it shows up
- Supplier app: PO Invoices (
/poinvoices) and the invoice page (/poinvoices/<purchase order>). - PDF: Print Invoice on the invoice page and Print on each list row.
- Money rules: see Money & rounding.
Permissions
| Action | Needs |
|---|---|
| Open the list or an invoice, print | Purchase orders: read or full access |
| Add Payment on an invoice, return items, discount | Purchase orders: full access |
| Add Payment from the list | Invoices: full access |
| See the Total / Paid / Pending Payment cards | Admin role |
Decisions
- The invoice is the delivered purchase order. One record means the invoice can never disagree with the order it bills.
- Every line rounds to the cent before it is added. The printed lines then always add up to the printed subtotal. See PO invoice PDF.
Known limitations
- A PO that is still Pending (not yet Delivered) has no invoice. Mark it Delivered first.
- The vendor is not emailed from here. Print the invoice if you need to share it.
FAQ
I placed a purchase order but it is not under PO Invoices. Only Delivered purchase orders are listed. Mark the order Delivered on the purchase order first.
Why does the invoice say Void? Every line was returned and nothing had been paid. See Payment status & payments.