PO invoice PDF
The printed vendor invoice, on a Letter page. Print Invoice on the invoice page and Print on a list row both open it in a new browser tab, from where you can print or save it.
Who uses it
Supplier staff, to file, check against the vendor's own paper invoice or hand to accounting.
How it works
The PDF has four parts, top to bottom.
- Header. The vendor's name and address on the left. On the right, PO INVOICE, the invoice number, Ref. No when there is one, the payment status (Paid, Partially Paid, Unpaid, Canceled or Void) and "Item(s) Returned" when anything was returned.
- Ship To, Bill To and terms. Both addresses are your business. The terms table shows Terms (COD, Net 7, 15, 30, 45, 60 or 90 days) and the dates that exist: Due Date, Order Placed, Invoice Created, Canceled.
- Products. Columns PRODUCT ID, PRODUCT NAME, QTY, PRICE and TOTAL. If any line is catch-weight, a WEIGHT column is added and its price shows per weight unit, such as
$16.299/LB. When boxes weigh differently, a per-box weight line sits under the row. The footer shows total items, total QTY, total weight and Subtotal. Returns follow in their own RETURNED ITEM(S) table, with negative quantities and amounts. - Summary. Notes, Payment Method (each method used and its amount), and the totals: Subtotal (Subtotal After Return when anything was returned), Discount, Payment or Net Payment, and Balance Due.
The footer reads "Powered by Clipp", the page number and when it was printed (New York time). The file is named <invoice number>_<DDMMYY>.pdf, dated by when the order was placed.
Calculations
Full rules are in Money & rounding. On this invoice:
- Each line total is rounded to the cent first, half-up, and the rounded lines are then added. The printed lines always add up to the printed subtotal.
- Unit price shows 2 to 4 decimals, trailing zeros trimmed. $47.50 prints
$47.50; a catch-weight rate prints$16.299/LB. Line totals, weights, quantities and subtotals stay at 2 decimals. - Returns can never credit back more than the line charged.
| Line | Working | Printed |
|---|---|---|
| Lamb rack, 10.5 LB at $16.299/LB | 10.5 × 16.299 = 171.1395 | $171.14 |
| Case price $2.599/LB, 10 LB | 10 × 2.599 = 25.99 | $25.99 |
| Same line returned as 5 LB + 5 LB | each 5 × 2.599 = 12.995, rounds to 13.00 | -$13.00 and -$12.99 |
The two return rows would round to $26.00, a cent more than the line billed. The last return row is trimmed to -$12.99, so the returned total is exactly $25.99 and the invoice foots.
Rounding each return on its own can add up to more than the line. The cap keeps the printed invoice equal to the stored total.
Where it shows up
The PO invoice page's Print Invoice, the list's Print, and the browser's print or save dialog.
Permissions
Read or full access to purchase orders.
Known limitations
- Purchase orders have no delivery fees, so the PDF has no fee line.
- The PDF is generated on demand and shows today's payments, so a reprint after a payment shows the new balance.
FAQ
The price on the PDF has 3 decimals but the app showed two. Unit prices keep up to 4 decimals because vendors quote catch-weight rates below the cent. Line totals are always whole cents.
The popup did not open. Allow popups for the site and press Print Invoice again.