PO invoice page
One vendor invoice on one screen. The supplier reads what was billed, sees what has been returned and paid, records a payment and prints the invoice.
Who uses it
Supplier staff. Reading and printing need read access to purchase orders. Everything that changes the invoice needs full access.
How it works
Header. "Invoice for purchase order from" and the vendor's name, a status chip (Pending, Delivered or Canceled), and chat and phone buttons when the user can use chat.
Buttons.
- Add Payment opens the payment drawer beside the invoice. Hidden on a Canceled order. See Payment status & payments.
- Print Invoice builds the PDF and opens it in a new tab. If the browser blocks the tab, a "Popup Blocked" message asks you to allow popups.
- ⋮ menu (full access only). What it offers depends on the order's status:
| Menu entry | Pending | Delivered | Canceled |
|---|---|---|---|
| Return items | Yes | ||
| Add / Edit Discount | Yes | Yes | |
| Revert status | Yes | ||
| Cancel purchase order | Yes | Yes |
The invoice itself shows the vendor and its address, the invoice number, the Ref. No when there is one, the payment status, Ship To and Bill To (both your business), the terms and dates, the items, any Returned Item(s), notes, payments by method and the totals.
Returns are never netted into the original row. Each return is its own row with a negative quantity, in a separate section, and the weight column stays positive.
Calculations
Line totals, unit prices and returns follow the same rules as the printed invoice. See PO invoice PDF.
Where it shows up
Supplier app, /poinvoices/<purchase order>. The purchase order's own page shows the same order for editing before delivery.
Permissions
See the overview.
Known limitations
- The invoice page has no fees line. Purchase orders have no delivery or service fees.
- Reverting a Delivered order moves it back out of PO Invoices.
FAQ
Why is there no Add Payment button? The purchase order is Canceled, or you only have read access.
A return shows a smaller amount than quantity × price. Returns are capped at what the line billed. See PO invoice PDF.