Purchase order detail
One purchase order on one screen. The supplier checks what was ordered, corrects lines while the order is Pending, adds a note or discount, enters received weights and marks the order Delivered.
Who uses it
Supplier staff. Read access can open the page; full access can change it.
How it works
The order queue sits on the left. The toolbar offers Print and Invoice, which opens the order's PO invoice.
Header. The PO number and status, the vendor, the Ref number (edit it in place; a clash with another of the vendor's orders is refused), the Edit Discount or Add Discount link, and the ⋮ menu.
Order Summary. Created on date, Invoice Date, QTY, Subtotal, the discount line and the Total.
Note. Free text that is printed on the order's invoice ("Your note will appear on the order invoice"). Save or Cancel.
Product Details. The lines, with Product Name, QTY, WEIGHT (catch-weight products), Size, IN STOCK, Unit Price, LPP and Total Price. A Pending order shows the Due Date terms as a picker; a Delivered one shows the due date.
| Status | Lines, prices, weights | Note, reference number | Discount | Menu actions |
|---|---|---|---|---|
| Pending | Editable | Editable | Editable | Cancel Purchase Order |
| Delivered | Locked | Editable | Editable | Return Items, Revert to Previous Status, Cancel Purchase Order |
| Canceled | Locked | Editable | Locked | None |
On a Pending order:
- Add item adds a line. Remove deletes one.
- Save Changes saves edits. Mark as Delivered is disabled while there are unsaved edits, so the order is always delivered as saved.
- Mark as Delivered is refused until every catch-weight line has a weight: "Enter weights for all catch-weight items before marking as delivered".
The footer shows Order Total and the quantity, for example "Order Total: $441.18 (14 QTY)".
Calculations
Editing a line reprices the order: the subtotal is the sum of rounded line totals, the discount is recalculated against the new subtotal, and the total follows. See Pricing & discounts.
Saving a note or reference number on its own never reprices the order, so a settled order's total does not move because someone fixed a note.
Where it shows up
Supplier app only: the page, the PDF from Print or Invoice, and the stock history of each product after delivery.
Permissions
Full access to purchase orders, from the buying business. Without it the page is read-only.
Known limitations
- Delivered lines cannot be edited in the app. Return goods, or revert the delivery, to change them.
- Cancel in the app sends no cancelation note. The note field exists on the API only.
FAQ
Mark as Delivered is greyed out. You have unsaved edits. Press Save Changes first.
I changed a price but the total didn't change. Save changes. The total is recalculated when the order is saved.
Why did my Ref edit get refused? Another live order from the same vendor already uses it. See Reference numbers & dates.